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- We want your voice on the Board!
Did you know our HOA Board can seat up to 9 directors? We believe our neighborhood is strongest when our board is full, offering the widest possible representation of our neighbors.
While we started 2025 with a full board, life happens—moves and personal changes meant we saw a few resignations over the year. Our 6 remaining directors plan to run again this January, but we are looking for neighbors to join the ballot.
We need at least 3 new people to fill the board, but we hope for even more! A contested election is a great thing—it gives the community options and ensures the board reflects the will of the neighborhood.
If you’ve ever thought about getting more involved, now is the time. Check out the board responsibilities and grab a nomination form here: [Link]
- 2026 Dues notices and annual meeting invitations mailed
This weekend, we mailed out the annual dues invoices and invitations to the Annual Meeting in January. Everyone for whom we had an email address on file should have received it in email within the last 2 days. Everyone who did not opt in to electronic-only communication will be receiving a printed copy in the US Mail in the next few days.
The important part everyone wants to know:
- 2026 Dues are $110 and are due January 14, 2026. Note that your individual amount may be more or less depending on account credits from last year or unpaid fines, so check your actual invoice in the mailing.
- The General Meeting at which we will elect the next board of directors will be held on January 17, 2025 at 7:00pm at Searchlight Ministries, located at 4020 22nd Ave, Hudsonville, MI 49426.
Thank you to those of you who opted in to electronic-only communication! There is a form in the packet you can send us if you want to join them. This year, 44 of you opted not to receive a printed copy (up from 22 last year), though one of those got one anyway because the email bounced. This mailing cost us $141.90 (down from $180.32 last year) once all the costs were added up. It would have cost $196.88 had we mailed every homeowner. The breakdown of costs was $23.14 worth of toner, paper, and envelopes; $118.77 in postage stamps; and a few hours of board members folding, stuffing, sealing, and stamping.
New this year: We have a Member Portal again! View your account history, tell us if you want to opt out of printed mailings, pay your dues online! Visit https://rmjhoa.org/member-portal/ and follow the instructions there to get access.
Here are the documents that were mailed out, in case you lost your copy or weren’t the household member who received it and are curious:
- 2026 Budget Hearing Friday November 21, 2025
Rolling Meadows of Jamestown will be holding our annual public hearing for setting the 2026 budget and dues price this Friday, November 21, 2025, at 7:00pm at Searchlight Ministries church at the corner of 22nd Ave and Quincy St. Our apologies for the short notice, it kind of snuck up on us.
All residents are encouraged to attend if possible, to help provide input into our priorities for 2026 as we finalize the budget and set the dues rate for 2026.
If you are interested in running for a board member position for next year, this is a great time to come and ask questions of the existing board members and see how a board meeting operates. There will be open board positions for 2026.
- Board Member Responsibilities – includes the form to submit board member nominations
As the main topic of discussion will be the 2026 budget, a copy of the proposed budget can be found below:
As you can see, the proposed dues amount is $104, which is down from $175 in 2025. This is subject to change based on discussion at the hearing. There are comments at the bottom explaining some of the budget performance issues from 2025 and how some of the 2026 budget items were determined. If it’s too small to read, click the Download button to open it in your PDF reader and read it full size.
If you have any questions, please contact us.
- New Contact Form
We have added a new contact form to the website to make it easier to contact the board. There are separate forms for Architecture Review Requests, Title Verifications, Covenant Violation reports, and General Inquiry/Feedback.
The Violation Report and General Inquiry forms both allow anonymous submission. Sometimes it’s easier for people to tell us something that way so they don’t have fear of repercussion. Please don’t abuse it.
The new form is at the Contact Us link in the menu.
- 2025 Mid-Year Financial Update
We are half-way through our fiscal year, so it’s time to provide an update on the current state of our finances.
First up is the balance sheet. This is the bank account balances and our internal fund balances. There are comments at the bottom to explain a few of the rows.
Next is the year-to-date Budget vs Actuals report for this year, to see where we are in comparison to what we budgeted. Keep in mind that we’re only halfway through the year, so some things that look like we’re way under budget still may have further spending before the end of the year. Unfortunately, this one generates with the text being kind of tiny due to the amount of information it has to fit on the page. It will probably be easier to read if you download it and open it in a PDF reader so you can zoom in on it. The second page has my notes about the current status of many of the items.
As mentioned at the bottom of the budget report, feel free to contact me if you have any questions about it.
Dave Miller – Treasurer
rollingmeadowshoami@gmail.com
616-236-3305