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- 2025 HOA Board Officers Chosen
Your 2025 RMJHOA board held their first meeting February 7th.
They have elected the following officers for this term:
- Dennis Homminga – President
- David Miller – Treasurer
- Nick Hutchinson – Assistant Treasurer
- Isaiah Koontz – Secretary
Additionally, the board accepted the resignation of Jacob Knaack. If you have interest in being appointed to his At-Large Board Member position please reach out by emailing rollingmeadowshoami@gmail.com . We would welcome a full 9 member board.
- Happy New (Fiscal) Year 2025!
With the beginning of a new year comes the opportunity to look back on the last one. With that in mind, here’s a few of the financial reports, updated to show the final numbers from 2024, rather than the estimates that were used when they were presented at the board meeting in November. At the November meeting, we also hadn’t quite completed our migration to the new QuickBooks Online system, and some of our import of the data we got from Waveland when we left them had been stalled on that, so some of the numbers were a little fuzzy. Both of those migrations are now completed and everything should be accurate.
First, the budget performance report (how our spending lined up with the budget last year) with the final numbers from 2024 in it and a bunch of commentary about it on the second page:
Next is the balance sheet, showing where our money actually was at the end of 2024:
And finally, a restatement of the budget for 2025 using the categories used by our new accounting system:
Hopefully this provides some insight into our current financial health. If you have any questions, feel free to contact the treasurer.
- 2025 Dues notices and annual meeting invitation mailed
This weekend, we mailed out the annual dues invoices and invitations to the Annual Meeting in January. Everyone for whom we had an email address on file should have received it in email within the last 2 days. Everyone who did not opt in to electronic-only communication will be receiving a printed copy in the US Mail in the next few days.
The important part everyone wants to know:
- 2025 Dues are $175 and are due January 8, 2025. Note that your individual amount may be more or less depending on account credits from last year or unpaid fines, so check your actual invoice in the mailing.
- The General Meeting at which we will elect the next board of directors will be held on January 10, 2025 at 6:30pm at Searchlight Ministries, located at 4020 22nd Ave, Hudsonville, MI 49426.
Thank you to those of you who opted in to electronic-only communication! There is a form in the packet you can send us if you want to join them. This mailing cost us $180.32 once all the costs were added up. $47.00 worth of toner, paper, and envelopes, and $133.32 in postage stamps. And a few hours of board members folding, stuffing, stamping, and sealing.
Here are the documents that were mailed out, in case you lost your copy or weren’t the household member who received it and are curious:
Our original proposed budget in November had suggested $140 for dues. A recent review of our physical assets determined that our reserve fund now requires $30,000 to be considered fully funded, and not having it there is why we had to charge an assessment with the 2024 dues to cover 2/3 of the sign replacement project. Here’s a good article on how HOA reserve funds are supposed to work. After discussion at our public hearing on November 1st, we decided to raise the 2025 dues to $175 in order to put an additional $5000 into the reserve (about $33 per house), bringing the reserve up to $20,000, with the plan of putting another $5000 in each year until getting it fully funded at $30,000 by 2027.
- Proposed 2025 Budget and Dues Amount
Attached below, please find the proposed budget for 2025. This budget will be discussed (and possibly changed, based on feedback) at the open board meeting this Friday, November 1, 2024.
The budget as proposed will have the dues for 2025 set at $140 (but is subject to change until final approval, as stated above). There are explanations for various things in the budget on the second page. Bring your questions and comments to the November 1 board meeting, or email them to Dave Miller (address is at the bottom of the second page of the budget document).
- Open Board Meeting November 1 at 7pm
The Rolling Meadows HOA will be hosting an open board meeting November 1, 2024 at 7:00 p.m., at Searchlight Ministries, located at 4020 22nd Ave, Hudsonville, MI 49426.
The purpose of this meeting is to discuss:
- The proposed 2025 Budget
- Proposed 2025 Dues
- Current status of the Association
- Any other business that may come before the board
If you are interested in participating in the financial process of the neighborhood and would like to know more about what is coming in 2025, please plan to attend this meeting.
Attached to this notice is a Board Member Nomination Form and a Consent to Electronic Notice – Please return these forms to us by email, text, in person, or at the meeting! We have openings for volunteers on the board for homeowners willing to assist with the upkeep of the association! Duties and responsibilities range from financial, clerical, communications, organizational, and other aspects of the association’s management. Failure to solicit enough active volunteers may result in the board contracting with a management company and being forced to raise dues. So please volunteer! The Board asks the Consent to Electronic Notice be returned in order to reduce costs associated with mailings.
A proposed budget will be posted on our website and Facebook later this week.
Please contact us with any questions!
Attachments: